Role:                    Office and Team Assistant
Industry:             Intellectual Property
Based:                 Munich
 
The Role:
 
Our client is a leading top-tier European intellectual property firm who are seeking to hire an Office and Team Assistant to provide administrative and secretarial support to the Fee Earners for their office in Munich.
 
Key Tasks:
 
Munich (Trade Mark) Team Assistance:

• Attend to daily administration requests for the Fee Earner such as faxes, electronic file uploads, file management, scanning and photocopying.
• Provide secretarial support including generating standard letters (to clients and trade mark offices), PowerPoint presentations, creating client facing bills and processing internal expenses.
• Electronic file opening, conflict checks, preparing physical files and evidence material (if required).
• Diary docketing on bespoke database (Inprotech) and maintaining the Fee Earners diaries.
• Organise and plan meetings and business trips (including INTA), make travel arrangements for Fee Earners including booking travel and accommodation and collating travel itinerary information.
• Prepare translations of texts from English to German and vice versa.

Office Management Assistance:

• Act as the first point of contact for all Munich office operational needs and liaising with internal and external parties to resolve any Munich office operational issues.
• Work in collaboration with the UK Operations teams (Business Development, Finance, IP Support, IT, HR and Facilities) and maintain regular and timely interoffice communication which includes the reporting of key correspondence and keeping Heads of Operations informed.

 
Experience:

• Knowledge of and proven practical experience as Personal Assistant or Team Assistant in a commercial or IP law firm, ideally 3-5 years plus.
• Excellent German language skills plus proven high level of English language skills (both written and spoken)
• Experience of using PowerPoint, Excel and Word as well as a IP Database (ideally Inprotech).

 
If you meet the above criteria and looking for a new exciting opportunity, send us your CV.
Caselton Clark are an Intellectual Property agency based in London. We work in partnership with the Perry Clayman Employment Agency on vacancies in the UK and across Europe.